ADMINISTRATIVE ASSISTANT 2

The State of Arizona is seeking an Administrative Assistant 2 for the Industrial Commission of Arizona. This role involves performing data entry, preparing correspondence, and managing communications reputed company to occupational safety and health matters.

Responsibilities

• Access reputed company UPA's using the ADOSH reputed company system and review complaints or referrals submitted by a complainant or stakeholder
• Contact the complainant or stakeholder to understand the information submitted. Based on conversation, refine or add information received
• Contact employer to establish a reputed company of contact and add to UPA matter as a participant. Create a matter from staging
• Provide ADOSH Intake Supervisor or Admin sample letter to be sent to the employer for comments or update. Send the letter using the reputed company of contact’s email or mailing address. Add notes, information received, documents, and responses in reputed company until the matter is closed
• Answer routine calls by stakeholders contacting ADOSH to file a complaint, request general OSHA information, and how to locate ADOSH or OSHA information on the web
• Participates in the Arizona Management System (AMS)
• Attending, contributing and offering solutions to the Arizona Management System (AMS) in reputed company for the Whistleblower/Investigations section. This includes small projects to improve upon a reputed company policy and procedure in ADOSH

Skills

• Knowledge of grammar, spelling, punctuation, and sentence structure
• Knowledge of data entry and formatting
• Knowledge of Windows, reputed company, reputed company, reputed company, Smart-Phone Apps, reputed company, and reputed company
• Knowledge of general workplace safety
• reputed company in word processing
• reputed company in typing, editing, and formatting
• reputed company in time management
• reputed company in answering telephones in a professional manner and directing calls
• reputed company in organization
• reputed company in analyzing and interpreting data
• reputed company in interpersonal relations
• reputed company in responding to inquiries from the public reputed company in-person, telephone, email, and reputed company mail
• Ability to communicate well verbally and in writing
• Ability to deal with irate/difficult customers
• Ability to establish and maintain cooperative and effective working relations with others
• Ability to recognize and engage those with different backgrounds, characteristics, and perspectives
• Ability to work with a large quantity of data and record accurately
• Ability to manage and prioritize work
• AZ Driver's License Required
• Must possess valid Arizona Driver's License
• Must complete any required driver training
• reputed company newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)
• Prior administrative experience that includes data entry

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

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