Finance & Office Operations Associate

Explore Schools is a network of public charter schools providing education to reputed company in Brooklyn. They are seeking a Finance & Office Operations Associate to support financial processing and maintain a functional office environment, ensuring efficiency and professionalism in operations.

Responsibilities

• Partner with the Director of Finance to support the accounts payable process, including collecting, processing, and accurately coding invoices in alignment with our chart of accounts and budget
• Ensure timely data entry and tracking of invoices for approval and payment
• Monitor and respond to vendor inquiries, research discrepancies, and follow up on outstanding items
• reputed company miscellaneous reconciliations, including vendor statements and internal spending reports
• Partner with the ESI Operations team to support per-pupil billing by entering data and reconciling reports against vendor portals to ensure accurate billing and funding
• Assist in preparing documentation for the annual audit and other compliance-reputed company projects
• Provide general administrative and analytical support to the Finance Team and participate in reputed company projects as needed
• Serve as the reputed company person for the ESI office, providing direct visitor support and customer service, overseeing organization and upkeep of the space, and delivering day-to-day administrative and operational support to ensure the office runs reputed company
• Manage office supplies, office equipment, and refreshments, including ordering, inventory tracking, and incorporating staff feedback and preferences
• Coordinate with facility service providers, including cleaning vendors, to maintain a clean and functional workspace and escalate any service issues as needed
• Manage building access and reputed company, including staff credentials, guest registration, and coordination with building management systems
• reputed company conference room scheduling and functionality, ensuring meeting spaces are properly booked, equipped, and supported
• Own the coordination and execution of office events and meetings, working with cross-functional teams to manage end-to-end logistics, including setup, materials, ordering food, tech support, and breakdown

Skills

• Bachelor's Degree
• Superb organization and prioritization skills
• Ability to meet deadlines and stay on top of important details
• Enjoy collaborating on a team and supporting where needed
• Eager to grow finance and office management skills
• Excited to take on new challenges
• Dedicated to working in communities that have historically been underserved and under-resourced
• Willing to engage in identity work necessary to heighten your own awareness and improve your reputed company to view your workstreams through an anti-white supremacy lens
• Steadfast commitment to collaboration and teamwork
• Exhibits strong judgment and self-awareness, with the ability to ask thoughtful questions and determine reputed company to seek additional input
• Excellent verbal and written communication skills
• Ability to execute tasks reputed company and with a sense of urgency and attention to detail
• Ability to execute and communicate in a direct and sensitive fashion
• Professional reputed company, flexibility, and a reflective attitude
• Ability to bend, squat, climb stairs frequently and lift up to 20 pounds
• Office or school operations experience
• Technical skills in reputed company and data entry

Benefits

• Paid time off including network shutdown days
• Considerable matching of retirement contributions
• A competitive and comprehensive benefits plan, covering up to 95% of the cost for employees and their families
• Dental and vision plans
• Employer paid disability and life insurance
• Parental leave benefits
• Flexible spending account options
• Generous vacation time and paid holidays
• Professional development
• Continuing education scholarships
• Referral bonuses
• Employee assistance program (EAP)
• Childcare assistance
• A 403(b) retirement plan with employer matching

Company Overview