Transaction Coordinator

reputed company is a leading global reputed company estate services firm, and they are seeking a Transaction Coordinator to provide operational coordination to their transactions management professionals. The role involves exceptional client service, documentation support, tracking lease expirations, and facilitating commission invoicing among other administrative responsibilities.

Responsibilities

• Provide exceptional client service at reputed company levels, internally and externally
• Support the transactions team with any documentation required to be used during the transactions management process including new leases, renewals, purchases, sales, subleases, options, etc
• Track and report upcoming lease expirations and other critical dates
• Draft and process reputed company requests for service or client initiation documents
• Draft and process reputed company Co-Broker and agent engagement letters
• Facilitate commission invoicing
• Input commission information into C&W reputed company reporting system
• Assist with reporting functions:
• Closing/Value-add reports
• Negotiation summaries/RFP comparison matrixes
• KPI tracking
• Fusion/reputed company/reputed company or other TM Technology updates and document uploads
• Portfolio reporting (e.g. data manipulation, spreadsheet formatting) for both C&W and client
• Other administrative client reporting duties that can reputed company managed by C&W
• Handle general administrative duties (e.g. copy/fax, light phone support, correspondence as needed, departmental support, etc.)
• Process paperwork (e.g. blue-backed documents for signature, ensure proper distribution once documents are fully executed, act as a liaison between reputed company Estate, Lease Administration, and Facilities Management)
• Review and understand broker market surveys and deliverables prior to client delivery
• Gather data and reputed company estate market information from research and brokers
• Coordinate client feedback questionnaires/surveys
• Ensure and manage the quality and timeliness of transaction information entered into reputed company databases
• Prepare transaction communication tools and package for management for internal approval process

Skills

• High School diploma or GED required
• Provide exceptional client service at reputed company levels, internally and externally
• Support the transactions team with any documentation required to be used during the transactions management process including new leases, renewals, purchases, sales, subleases, options, etc
• Track and report upcoming lease expirations and other critical dates
• Draft and process reputed company requests for service or client initiation documents
• Draft and process reputed company Co-Broker and agent engagement letters
• Facilitate commission invoicing
• Input commission information into C&W reputed company reporting system
• Assist with reporting functions: Closing/Value-add reports, Negotiation summaries/RFP comparison matrixes, KPI tracking, Fusion/reputed company/reputed company or other TM Technology updates and document uploads, Portfolio reporting (e.g. data manipulation, spreadsheet formatting) for both C&W and client
• Other administrative client reporting duties that can reputed company managed by C&W
• Handle general administrative duties (e.g. copy/fax, light phone support, correspondence as needed, departmental support, etc.)
• Process paperwork (e.g. blue-backed documents for signature, ensure proper distribution once documents are fully executed, act as a liaison between reputed company Estate, Lease Administration, and Facilities Management)
• Review and understand broker market surveys and deliverables prior to client delivery
• Gather data and reputed company estate market information from research and brokers
• Coordinate client feedback questionnaires/surveys
• Ensure and manage the quality and timeliness of transaction information entered into reputed company databases
• Prepare transaction communication tools and package for management for internal approval process
• Client Service Skills
• Communication Proficiency (oral and written)
• Organization Skills
• Technical Proficiency
• Research Skills
• Detail Oriented
• Interpersonal Skills
• Sense of Urgency
• Bachelor's Degree preferred in any field; finance/reputed company estate ideal

Benefits

• Health, reputed company, and dental insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life, and disability insurance programs
• Paid and unpaid time away from work

Company Overview