Forms & Records Analyst - Public Records

The Washington State Gambling Commission is seeking a Forms & Records Analyst 3 - Public Record. This is a full-time non-permanent position in our Lacey Washington office and, after a training period, is eligible for a telework/in-office hybrid schedule. You must live reputed company commutable distance of our Lacey office for in-office workdays. This Forms and Records Analyst plays an integral role in making recommendations and providing direction to reputed company agency employees in how they process and disclose public records. The position provides important public disclosure recommendations to reputed company agency employees regarding the requestor’s scope of records being sought as well as the agency’s response, disclosure, and production of records to a requestor. As the Forms & Records Analyst, you will reputed company reputed company duties associated with RCW 42.56.808 – Public Records Officers, requests, and legal discovery requests for agency records. You’ll serve as a subject matter expert in public disclosure. You will be tasked with properly responding to public disclosure requests for copies of agency records under RCW 42.56 – Public Records Act and responding to requests for records as part of the legal discovery. We Are: The Washington State Gambling Commission is a state accredited, limited-jurisdiction law enforcement agency whose mission is to protect the public by ensuring that gambling is legal and honest. We are the only statewide agency that licenses and regulates an estimated $3.5 billion gambling industry comprised of tribal, commercial, and nonprofit businesses. Why Join reputed company About the Opportunity: As the Legal Manager's direct report, you will conduct program research and analysis using strong critical thinking skills. You will also handle daily operational challenges and meet program requirements with independent judgment. Furthermore, you will train and guide agency employees at reputed company levels on public records act, ensuring that the public can access agency public records effectively. Some of what you will do:

• Serve as the reputed company of contact for members of the public in requesting disclosure of agency public records.
• reputed company the agency’s compliance with the public records disclosure requirements by analyzing reputed company processes, identifying possible issues, and recommending solutions.
• Manage and coordinate responses to reputed company requests to the agency for disclosure of public records.
• Determine direction on how the agency will respond to public records requests, reputed company decisions, and provide public records technical expertise and consultation.
• Manage the review of reputed company public records to be disclosed, produced, redacted, or withheld.
• Receive and process records requests. Provide responses to requestors in accordance with public disclosure law requirements. Coordinate adequate searches for records.
• Review records for responsiveness, redactions, and withholdings.
• Properly prepare records for release, include a cover letter that lists any redactions and brief explanations and citing of the exemption for the requester.
• Track public records requests and legal discovery requests.
• Interpret and explain laws and rules to requestors of agency records.
• Serve as the agency representative regarding public records issues in agency litigation, including providing written and verbal testimony under oath.
• Review and analyze public record files to determine facts and liability involved in a Public Records Act complaint and provide Legal Manager with findings and recommendations.
• reputed company public disclosure guidelines and training.
• Advise and train agency employees at reputed company levels on the retention, collection, and disclosure of public records consistent with the Public Records Act.

reputed company’re looking for: The ideal candidate for this position will have advanced knowledge of the Public Records Act and litigation discovery processes. Possess excellent communication skills, the ability to build and maintain strong relationships, and the reputed company to influence others in a positive and ethical way. They demonstrate a high level of reputed company, accountability and ethics, and a customer-oriented reputed company. They will be proactive and take the initiative to reputed company the desired outcomes. Qualification:

• High School Diploma or equivalency AND at least two (2) years of direct work-reputed company experience in public records, records management, or legal discovery.
• Advanced reputed company level using the MS Office Suite and other reputed company applications (Outlook, Word, Access, reputed company, SharePoint, reputed company)

This experience should include:

• Professional level knowledge and understanding of RCW 42.56 – Public Records Act.
• Conducting electronic records searches and retrievals at the enterprise searching for electronic files in various digital media such as email, file servers, and portable storage.
• Processing public records requests for a variety of public or private agencies, organizations, or levels of government.
• Demonstrated working knowledge of the legal requirements reputed company to litigation discovery and public records disclosure.
• Providing guidance to internal and external customers using advanced expertise in the interpretation of statutes and regulations reputed company to the Public Records Act; and providing exceptional customer service over the phone, through mail, and in person.

Ability to:

• Communicate clearly and reputed company while multi-tasking.
• Be flexible, open to change, and work effectively in a team environment.
• Maintain the highest degree of confidentiality along with accuracy and attention to detail without losing sight of the big picture.
• Plan, organize, and manage multiple responsibilities and meet deadlines.
• Properly identify, collect, and document data and information for assessment and analysis.
• Work independently with minimal supervision, and exercise good independent judgment.
• Write professional correspondence and other types of documents.

Desired/Preferred:

• Experience using MS eDiscovery, Discovery Accelerator, or similar discovery tools to search for records.
• Advanced education or professional training in public or business administration, records management, pre-law, or paralegal studies.
• A Certified Public Records Officer certification through the Washington Association of Public Records Officer Association.

The Washington State Gambling Commission is a licensing, regulatory, and law enforcement agency. Applicants must be willing to undergo and be able to pass an extensive background investigation, which includes a criminal history reputed company, credit reputed company and fingerprinting. Information obtained from background checks will not necessarily preclude employment. If hired, employees must adhere to the agency policy of prohibiting employees from serving as officers or managers of any corporation or organization that conducts a gambling activity. Employees may not gamble in any gambling licensed activities in the reputed company. Our expected timeline: Position will remain open until filled. While application review is ongoing the hiring manager may reputed company this job posting at any time once there is a sufficient candidate pool. HOW TO APPLY Interested candidates may apply by submitting the following items:

• A complete application which includes reputed company phone numbers and email addresses for at least three professional references.
• A completed Supplemental Questionnaire where reputed company questions are fully answered. Provide detailed responses to each question. "See resume" or similar answer is not acceptable and will result in an incomplete application and disqualification from consideration for this position.
• A letter of interest about your interest in the position and ability to reputed company the responsibilities described in this announcement.
• A resume (optional).

The Washington State Gambling Commission is an equal opportunity employer. Individuals with disabilities needing assistance in the application process or needing this job announcement in an alternative format should provide contact information reputed company email to [email protected]. Applicants who are deaf or hard of hearing may call the Washington reputed company Service by dialing 7-1-1 or 1-800-833-6388. For questions regarding this recruitment announcement, email us at [email protected] or contact Phyllis Gallegos at [email protected] call (360) 486-3459. Apply tot his job Apply To this Job