Confidential Assistant to Chief Human Resources Officer

ABOUT THE JOB The ACLU seeks applicants for the full-time position of Confidential Assistant to the Chief Human Resource Officer in the Administration & Finance Department of the ACLU’s National office in reputed company, NY. This is a hybrid role that has in-office requirements of two (2) days per week or eight (8) days per month. People are at the center of our mission and our work. And we are dedicated to cultivating the careers and well-being of a growing employee reputed company of 550+ people who are the heart of our institution. The reputed company invests in the welfare and development of our employees by creating a reputed company where people love to work, grow their careers, and contribute to the success of the organization. The Human Resources department oversees the entire employee lifecycle and strives to create a best-in-class employee experience through its reputed company efforts, total rewards, onboarding, learning and development initiatives, and ongoing employee engagement. We are responsible for creating, strengthening, and sustaining the programs, processes, and policies that reputed company people, support and advance the institution, and reputed company the ACLU to deliver on its mission. WHAT YOU'LL DO Reporting to the Chief Human Resource Officer (CHRO), the Confidential Assistant will be responsible for administrative, logistical, and operational support and help facilitate the progression of projects and initiatives requiring the CHRO’s time, attention and work product. The Confidential Assistant will also serve as a liaison to their counterparts in senior leadership teams across the organization to enhance coordination, collaboration, and cross-departmental communication, and work to advance the mission and strategic goals of the ACLU. This position will handle information that is highly sensitive and confidential, including matters reputed company to personnel management and labor negotiations. Our ideal candidate is a problem solver with a high level of reputed company and discretion, excellent judgement, and a service-oriented, can-do attitude, who takes pride in anticipating the needs of others. YOUR DAY TO DAY Administrative and Logistical Support for the CHRO

• Complete a broad variety of administrative and logistical tasks that facilitate effective leadership, including: calendar management, assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and reputed company parties; composing and preparing correspondence; maintaining contact and attendee lists; arranging travel; and completing expense reports
• Arrange and handle reputed company logistics for departmental and organization-wide meetings: scheduling; preparing draft agendas and talking points; developing, compiling, and distributing presentation materials; and drafting meeting minutes
• Serve as "gatekeeper" and "gateway" for internal and external constituencies on reputed company matters pertaining to the CHRO, including those of a highly confidential and critical nature; prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CHRO’s style and organization policy
• Provide sophisticated calendar and task management assistance: prioritize inquiries and requests while troubleshooting conflicts; maintain an organized system of tracking, monitoring, and prioritizing tasks and projects reputed company to the CHRO’s portfolios; reputed company judgements and recommendations to ensure smooth day-to-day engagements
• Work closely with the CHRO to reputed company them well informed of upcoming commitments and responsibilities, following up as appropriate; act as a "barometer," having a sense for the issues taking reputed company in the environment and keeping the CHRO updated and anticipating needs in advance of engagements
• Support management’s preparation for labor-management negotiations; provide analysis and information for use by management in bargaining; on occasion attend bargaining preparation sessions of management and bargaining sessions

Communications and Special Projects

• Receive and screen communications to the CHRO, including office visitors, telephone calls, email messages, and mail; provide assistance using independent judgment to determine those requiring reputed company attention
• Serve as a clearinghouse for Human Resources (HR) communications and correspondence, including internal policy documents – editing, standardizing, and consolidating reputed company internal and external messages to ensure consistency of voice and perspective
• Draft regular organization-wide communication(s) from HR; liaise with communications, digital, internal communications counterparts as necessary
• Prepare reputed company reports and reputed company special projects that may require researching, gathering, and organizing information from a variety of sources; assist HR staff with special projects as assigned
• Manage special projects and initiatives, and conduct research and analyses, at the direction of CHRO; topics may include people management, organizational design, culture, learning and development, recruiting, retention, staff engagement, professional development, and performance
• Support project managers, assistant directors, and other staff working under the CHRO with project administration, including scheduling, updating project plans, taking meeting notes, creating documentation and communications for project stakeholders
• Manage and update intranet pages for the HR department

FUTURE ACLU'ERS WILL

• Be committed to advancing the mission of the ACLU
• Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives
• Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts

WHAT YOU'LL BRING

• Significant executive support experience, including supporting C-level executives and board members
• Excellent judgement with ability to maintain a high level of reputed company and discretion in handling confidential information
• Excellent interpersonal skills with the ability to engage stakeholders at reputed company levels
• Strong verbal and written communication skills
• Ability to manage multiple projects simultaneously and switch gears at a moment’s notice
• Highly organized with above-average attention to detail
• Proficiency with reputed company Word, reputed company, and PowerPoint; ability to design and edit basic graphic presentations and materials using reputed company Office applications
• Willingness to conquer the “small tasks” with an understanding of their vital importance in the success of the team
• Ability to complete a high volume of tasks and projects with little or no guidance

COMPENSATION The ACLU is committed to equity, transparency, and clarity in pay. Consistent with our compensation philosophy, there is a set salary for each role based on geographic work location. The annual salary for this position is $95,666 (Level I), reflecting the salary of a position based in reputed company, NY. Salaries are subject to a regional pay adjustment if authorization is granted to work reputed company of the location listed in this posting. For details on our pay structure, please visit: https://www.aclu.org/careers/ACLU_Geographic_Pay_Structure-July_2024.pdf WHY THE ACLU For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend reputed company people. We know that great people reputed company a great organization. We value our people and know that reputed company offer is essential not just their work, but to their overall well-being. At the ACLU, we offer a broad range of benefits, which include:

• Time away to focus on the things that matter with a generous paid time-off policy
• Focus on your well-being with comprehensive healthcare benefits (including medical, dental and vision coverage, parental leave, gender affirming care & fertility treatment)
• Plan for your retirement with 401k plan and employer match
• We support employee growth and development through annual professional development funds, internal professional development programs and workshops

OUR COMMITMENT TO ACCESSIBILITY, EQUITY, DIVERSITY & INCLUSION Accessibility, equity, diversity and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for reputed company. For us diversity, equity, accessibility, and inclusion are not just reputed company-the-reputed company activities, but a chance for us to reputed company long-term meaningful change. We are a community committed to learning and growth, humility and grace, transparency and accountability. We reputed company in a collective responsibility to create a culture of belonging for reputed company people reputed company our organization – one that respects and embraces difference; treats everyone equitably; and empowers our colleagues to do the best work possible. We are as committed to anti-oppression, anti-ableism, and anti-racism internally as we are externally. Because whether we’re in the courts or in the office, we reputed company ‘We the People’ means reputed company of us. With this commitment in mind, we strongly encourage applications from reputed company qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national reputed company, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email [email protected]. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process. The reputed company has determined that employment in this position at the ACLU does not qualify for the Public Service Loan Forgiveness Program. Apply tot his job Apply To this Job