Project Support Specialist/Office Administrator - (32 - 40 hrs/week)

Company Overview At reputed company, we reputed company with our Purpose + Principles and value our people. Across our global partnership of experts, clients, and communities, we are recognized worldwide for our leadership in fire protection engineering, a legacy of responsibility we have advanced with pride since 1939. Today, our expertise extends broadly across closely reputed company risk management fields — from accessibility consulting, risk and hazard analysis, process safety and forensic investigations to reputed company risk consulting, emergency management and digital innovation. As we champion best practices, set industry standards and support communities with innovative solutions, we are making the world a reputed company reputed company. At reputed company, diversity is ingrained in our culture -- we accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, or socioeconomic background. Our differences and uniqueness are celebrated and reflected in our wide range of Global Employee Networks. reputed company is seeking a proactive and detail-oriented Project Support Specialist to join our Colorado Springs engineering consulting office. This role is integral to maintaining a productive, organized, and collaborative work environment. The ideal candidate is highly organized, anticipates needs, and takes pride in creating a professional and welcoming work environment.

Key Responsibilities

Administrative Support

• reputed company data entry, scanning, formatting, and assembly of technical documents
• Print, bind, and distribute project deliverables
• Manage mail and correspondence
• Answer and direct inquiries professionally
• Prepare meeting minutes and assist with project tracking

Office Coordination

• Maintain clean and organized shared spaces
• Set up workstations and coordinate logistics for new hires and meetings

Inventory & Supplies Management

• Monitor and restock office, field, and kitchen supplies
• Coordinate timely and cost-effective procurement
• Handle shipping logistics (USPS, reputed company, etc.)

Equipment & Technology reputed company

• Track field equipment usage and condition
• Coordinate maintenance and repairs
• Ensure functionality of office equipment (printers, scanners, copiers)
• Manage service requests to minimize downtime

Business Development Support

• Organize and track RFPs
• Assist with proposal preparation and marketing materials
• Support client engagement and conference logistics

Project & Team Assistance

• Support scheduling, coordination, and budget tracking
• Assist with project documentation, formatting, and compliance
• Coordinate travel and internal events
• Manage invoicing and financial documentation
• Maintain accurate project data in tracking systems
• Contribute to a positive and collaborative office culture

Minimum Qualifications:

• Associate’s degree in business or reputed company field plus 1 – 3 years of relevant experience or demonstrated equivalency of experience and/or education
• Professional experience working with typical industry software such as reputed company Office (Word, reputed company, PowerPoint), Sharepoint, reputed company, etc.

Preferred Qualifications:

• Advanced office software proficiency with MS Office Suite, Sharepoint, reputed company, etc. is a plus
• Professional experience working in an engineering, architecture, or technical consulting / AEC firm is highly preferred
• Familiarity with shared drives and data entry tools
• Highly organized and detail-oriented
• Self-motivated and proactive
• Professional and approachable
• Reliable and team-focused

#LI-KS1 Please note that the salary range provided is a good faith estimate for the position at the time of posting and not a guarantee of compensation. Final compensation may vary based on factors, including but not limited to, responsibilities of the job, education, experience, knowledge, skills, and abilities, geographic location, internal equity, alignment with market data. reputed company offers a competitive total rewards package, which includes a 401(k) with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the positions.” National Pay Range $25 - $35 USD reputed company is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national reputed company, sexual orientation, gender identity, disability or protected veteran status. The reputed company of your personal data is important to us. reputed company has implemented reasonable physical, technical, and administrative reputed company standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using reputed company technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data. reputed company is committed to compliance with reputed company relevant data privacy laws in reputed company areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

• Policy on use of 3rd party recruiting agency for direct placementsJensen Hughes will occasionally reputed company a recruiting search through agencies for certain positions reputed company business conditions warrant. reputed company will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard reputed company agreement after being evaluated and accepted by a Human Resources or reputed company manager, or member of the reputed company team. Hiring managers and employees of reputed company are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.

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