Accounts Receivable Specialist

This is a great opportunity for an accounting professional to explore the accounts receivable functions in an international setting with our Canadian Construction client made up of fun and intelligent people working together in a progressive workplace.

Company Profile

Our client specializes in steel building construction: design, supply, install, maintenance/upgrades and general contracting services.

Since their inception in 1985, they have constructed over 500 buildings on 4 continents: from large-scale international mining projects to community sports centers to local storage and warehousing projects. They represent multiple steel building manufacturers and can offer a wide range of commercial and industrial buildings in pre-engineered steel, conventional steel, or a hybrid of both. They also specialize in general contracting, structural steel and interior fit-out projects. They are a Vancouver based company that has performed work in North, Central, and South America, Russia, and Africa.

The company’s vision is to build happiness. Happiness for their customers, employees and suppliers. They provide attractive, high quality, cost-effective construction solutions that they deliver in safe and healthy working environments. They specialize in difficult challenges that require creativity, problem-solving and extensive experience.

Duties and Responsibilities

Billing and Invoicing

• Prepare and issue customer invoices, including progress billings, milestone billings,and final invoices.
• Review contracts, jobs within Accounting Software and schedules of values to ensure invoices comply with terms and change orders.
• Track and apply required holdbacks or retainage.

Collections and Payment Tracking

• Monitor accounts receivable aging and follow up on overdue accounts.
• Contact clients regarding outstanding balances and resolve disputes professionally.
• Record and apply customer payments (cheques, EFTs, wires).

Compliance and Documentation

• Maintain accurate AR records and support documentation for all projects.
• Prepare and manage lien waivers/releases and ensure compliance with lien rights and deadlines.
• Support internal and external audits as needed.

Reporting and Reconciliation

• Prepare monthly AR reports for management, highlighting risks and collection issues.
• Reconcile AR sub-ledger to the general ledger.
• Updating project cash flows with Project Managers to ensure all costs are captured in billing with the aim to maintain positive project cash flow at all times.
• Assist in forecasting cash receipts to support company cash flow planning.

Team and Project Coordination

• a. Collaborate with project managers, estimators, and finance staff to verify billable work.
• b. Communicate with clients and internal stakeholders to resolve

Requirements

Must-have Skills / Qualification:

• Must have at least 2-4 years of professional experience in Accounts Receivable functions.
• Proficiency in Excel is a must
• Candidate must at least have a diploma or degree in accounting.

Advantageous

• Preferably someone from construction, engineering, or project-based environment.

Key Qualities

• Strong Attention to Detail – Accuracy is critical in financial records, reconciliations, and reporting.
• Organizational Skills & Time Management – Capability to manage multiple tasks, meet deadlines, and maintain orderly financial records.
• Basic Accounting Knowledge – Understanding fundamental accounting principles, financial statements, and general ledger functions.
• Problem-Solving Abilities – Resourcefulness in troubleshooting discrepancies.
• Eagerness to Learn & Adaptability – Openness to new accounting systems, evolving regulations, and professional development.
• Proficiency with Excel is highly beneficial.

Behavioral Competencies

• Highly motivated, detail-oriented, and a team player.
• Willingness to learn and grow within the organization.
• Demonstrates high integrity and professionalism.
• Solution Oriented - comes ready with solutions when presenting issues.
• Logic Based Reasoning – reasoning is methodical, logical and substantiated.
• Positive - optimistic, yet realistic.
• Curious Not Judgmental - non-defensive and open to other people’s ideas and methods.
• No Ego – not afraid to ask dumb questions and isn’t proud of being right.
• Humble Learner - admits when doesn’t know something, presenting an opportunity to learn.
• No Postman’ing – it’s your job to know the details in order to find solutions.
• Can Prioritize - urgent tasks vs not.
• Cost Conscious - saves company money wherever possible like it’s their own.
• Keeps It Constructive - curbs gossip and rumor-mongering.
• Team Player - actively participates in team events.
• Communication Balance - a healthy balance of phone vs email.
• Company Process - learns and follows company procedures and process.
• Professional – passionate, but keeps negative emotions in check. Doesn’t take it personally.
• Urgency – maintains a healthy sense of urgency to get things done.
• Resolves Conflict – is the bigger person and doesn’t let conflict linger.
• Not Too Proud – everyone needs to be the “janitor” sometimes.

Job Type: Full-Time Permanent

Schedule: Monday-Friday, 8AM-5PM (PST) / 11PM-8AM (Manila Time) – inclusive of 1-hour break

Location: Work-From-Home (Permanent)

Industry: Engineering and Construction