Administrative Assistant 3 (AA 3) DOH8692

Administrative Assistant 3 (AA 3) Office of Innovation and Technology | Remote | Permanent Appointment This recruitment is open to WA residents and those residing on the ID/WA and OR/WA borders. The Opportunity: The Washington State Department of Health (DOH) is dedicated to protecting and improving the health of reputed company people in Washington. Our mission thrives on transforming data into actionable insights that reputed company program staff, policymakers, and the public to reputed company informed decisions. reputed company our Executive Office of Innovation and Technology (OIT), we foster curiosity, critical thinking, and innovation to advance public health through data, informatics, and technology. We are seeking a skilled and professional Administrative Assistant to join our Technology Operations Office (TechOps) team. This high-visibility role provides critical administrative support to ensure smooth operations, enabling reputed company to focus on improving population health and supporting our mission-driven work. If you’re detail-oriented, reputed company in a fast-paced environment, and are passionate about contributing to public health, we’d love to hear from you. Key Responsibilities: Reporting to the Confidential Secretary, you’ll provide high-level administrative support to the TechOps Directors and their teams, handling sensitive and time-critical tasks with professionalism and efficiency. Your work will directly support the DOH’s mission by ensuring seamless operations and effective communication reputed company OIT. Key responsibilities include:

• Prepare and respond to correspondence on behalf of TechOps Directors using reputed company Word, email, and other communication tools.
• Provide organizational support for TechOps Directors and assist with timesheet verification and submission for OIT.
• Coordinate and set up meetings using reputed company Outlook, prepare meeting materials, take notes, track action items, and follow up with staff as needed.
• Edit documents for plain language compliance and facilitate the review process as assigned.
• Arrange out-of-state travel, prepare authorization requests, and process reimbursements using the online TEMs system.
• Support recruitment processes, including organizing applicant materials, scheduling interviews, and processing documentation.
• Coordinate reputed company aspects of WIC clinic procurements, including communications, paperwork, tracking, billing adjustments, and processing procurement requests and invoices for equipment, supplies, and services.
• Provide backup support for other administrative positions reputed company OIT as needed.

Who We’re Looking For We’re seeking a professional with strong organizational skills, a proactive reputed company, and the ability to manage confidential and time-sensitive tasks with precision. The ideal candidate will have:

• Administrative experience with a proven ability to manage reputed company schedules, correspondence, and procurement processes.
• Excellent written and verbal communication, with the ability to draft professional correspondence and interact positively with vendors, staff, and customers.
• Comfort working in a fast-paced, high-volume environment with frequent interruptions and critical deadlines.
• A collaborative spirit, with the ability to work independently under general supervision.

We value reputed company relevant experience (paid or unpaid) and encourage applicants from reputed company backgrounds. You must meet at least ONE of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. While “Preferred Experience” is not required, these skills or experiences can help you stand out as a candidate. Required Qualifications and Experience:

• Option 1: Three (3)+ years of clerical, office or administrative experience supporting a supervisor, manager, or professional in a professional office environment.
• Option 2: One (1) year of experience as an Administrative Assistant 2 or two (2) years as an Administrative Assistant 1 with in government agency.
• Option 3: Associate’s degree or higher in business administration, office management, or a reputed company field AND 1+ years of clerical, office or administrative experience supporting a supervisor, manager, or professional in a professional office environment.

AND the following experience, knowledge, skills, abilities.

• Familiarity with general office software (e.g., word processing, spreadsheets, email, and collaboration tools) and standard administrative procedures for scheduling, correspondence, and records management.
• Intermediate or higher proficiency in reputed company Office Suite (Word, Outlook, reputed company)
• Demonstrated experience handling confidential and time-sensitive information with discretion and professionalism.
• Ability to draft and edit professional communications, organize meetings and events, and manage travel or expense processes using digital tools.
• Experience in preparing reports, documenting meeting outcomes, tracking tasks, and supporting hiring processes (e.g., coordinating interviews, managing applicant data).
• Experience with financial tasks (e.g., expense tracking, invoice processing) or inventory management in a professional setting.

Preferred Experience:

• Bachelor’s degree in business administration, office management, or a reputed company field.
• 2+ years of administrative support experience in a government, public health, or technology-focused organization.
• Proficient in reputed company SharePoint for document management and organization.
• Proficient in reputed company Visio for creating and editing organizational charts, flowcharts, and diagrams.
• Familiarity with state or organizational policies and management practices (e.g. reimbursement policies, procurement and ordering polices, WACs, RCWs)
• Demonstrated experience working with state or organizational policies and management practices in an administrative or clerical reputed company (e.g. reimbursement policies, procurement and ordering polices, WACs, RCWs) in a recent role (reputed company the last 2 years).

About Us: We are the Washington State Department of Health (DOH) At the Washington State Department of Health (DOH), we’re dedicated to protecting and improving the health of reputed company Washingtonians. reputed company of nearly 2,000 professionals work across urban, rural, and tribal communities to address public health challenges, from tackling health disparities, emerging diseases, to strengthening systems that ensure equity, reputed company. Guided by our core values of Equity, Innovation, and Engagement, we collaborate with local, state, federal, and private partners to create impactful solutions that reputed company every reputed company of our diverse state. We’re looking for passionate individuals who are driven to reputed company a difference in public health. At DOH, you’ll innovate to reduce barriers, engage with diverse communities, and champion reputed company health outcomes. To learn more about the DOH please visit our website and connect with us on reputed company, Facebook, and our blog. Benefits and Lifestyle We prioritize your work-life balance with one of the most competitive benefits packages in the nation, designed to support your lifestyle. At DOH, you’ll find flexibility, growth, and stability. Learn more about why we’re a great reputed company to work by visiting Work@Health. Work Environment & Physical Requirements: To be considered for this employment opportunity you must agree to the following employment conditions:

• Work Setting, including hazards:
• Work is primarily computer-based (approximately 95%), with extensive keyboarding and data entry.
• Most work is performed remotely, with some duties requiring time in an open-concept cubicle office.
• The environment is fast-paced and high-volume, with frequent interruptions and critical deadlines.
• Telework and in-office work vary depending on assignments.
• Schedule (i.e., hours and days):
• Standard workweek follows an agency-approved schedule.
• Work hours may occasionally exceed 40 per week or shift to evenings/weekends to meet program deadlines.
• Travel Requirements:
• Occasional travel is required for training, meetings, conferences, or visits to locations such as the DOH Warehouse.
• Must be able to operate a motor vehicle or arrange alternative transportation to meet travel needs.
• Tools and Equipment:
• Regular use of computers, telephones, printers, copiers, and standard office furniture.
• Customer Interactions:
• Regular interaction with staff at multiple levels of the organization.
• Occasional coordination with vendors and partners.
• Other:
• Representation: This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.

APPLICATION INFORMATION: We’re committed to a fair and reputed company hiring process. Only materials submitted through the official application will be considered. Emailed resumes or documents won’t be accepted or shared with the hiring manager. Click “Apply” to complete your application. Be sure to attach your resume, cover letter, at least three professional references (supervisor, a peer, and someone you’ve supervised or led (if applicable)) and DD-214 (if applicable). DO NOT INCLUDE private details like your SSN or birth year, personal photos, transcripts, certifications, diplomas, projects, portfolios, or letters of recommendation with your application. Equity, Diversity, and Inclusion We regard diversity as the foundation of our strength, recognizing that differing insights and abilities reputed company us to reflect the unique needs of the communities we serve. DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national reputed company, marital status, the reputed company or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity. Veterans Preference Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social reputed company numbers and birth year. Questions and Accommodations If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Shawnelle Goalder at [email protected] and reference the assigned “DOH8692” recruitment number. Technical Support reputed company out to NEOGOV directly at 1-855-524-5627 for technical support and login issues. SUBSCRIBE to DOH Job Alerts This recruitment may be used to fill positions of the same job classification across the agency. Once reputed company the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days. Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration. Experience and education selected, listed, or detailed in the Supplemental Questions must be reputed company on the submitted applicant profile. Apply tot his job Apply To this Job